Programme Manager-Conference Services, Guyana

The Programme Manager will be responsible for:

(a) directing and coordinating activities within the Conference Services Sub-Programme to ensure that the Secretariat delivers efficient and effective conference support at meetings; and

(b) arranging venues and related facilities and support services; ensuring efficient and effective documentation editing, formatting, reproduction and dissemination systems; and overseeing the activities of the interpreters and translators.

The incumbent also has responsibility for the preparation of programme budget of the Sub-Programme.

3. QUALIFICATIONS AND EXPERIENCE

Candidates should possess the following qualifications and experience:

(i) a Masters Degree or equivalent in Humanities or Social Sciences plus 8 years relevant experience in a similar environment;

OR

a Bachelors Degree or equivalent in Humanities or Social Sciences plus 10 years relevant experience in a similar environment.

(ii) Training and working knowledge in:

(a) A foreign language relevant to the Community;
(b) Interpersonal skills;
(c) Events Management;
(d) Diplomacy and Protocol; and
(e) Logistics.

(iii) Computer proficiency is mandatory – MS Office Suite and MS Project.

4. DUTIES AND RESPONSIBILITIES

Under the direction of the Director, Corporate Services, the Programme Manager, Conference Services, will be required to:

(a) PREPARE the Conference Services Work Programme and Budget;

(b) PREPARE AND DISTRIBUTE internally, up-to-date manuals/guidelines for the organisation and management of meetings;

(c) PREPARE AND COORDINATE preparation, reproduction and dissemination of documentation for meetings;

(d) MAKE arrangements for venues, translators and interpreters, rapporteurs, stenographic and reproduction services, protocol, the provision of equipment and supplies required for meetings;

(e) TRAIN personnel for servicing meetings, as necessary;

(f) PUBLISH the calendar of approved meetings on the Secretariat’s website;

(g) PREPARE quarterly reports on the implementation of the Conference services Work Programme;

(h) PREPARE staff performance appraisals and submits reports; and

(i) UNDERTAKE any other duties that may be assigned from time to time by the Director, Corporate Services.

5. EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

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