Project Officer-Conference Services, Guyana

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The Project Officer will be responsible for:

(a) preparing reports of meetings of the Organs and Institutions of the Community; translate documents from foreign languages into English Language; analyse research gathered from secondary sources in the preparation of supporting technical papers and other documents for meetings of the Community; and

(b) assisting in the organization of/organise meetings.

3. QUALIFICATIONS AND EXPERIENCE

Candidates should possess the following qualifications and experience:

(i) A Bachelors Degree in languages and communication or allied professional areas in the Humanities or Social Sciences plus 2 years relevant experience in a similar environment.

(ii) Trained and proficient in:

(a) The English Language;
(b) Information Technology for research, presentation and document preparation;
(c) Secondary and basic field research; and
(d) At least one (1) foreign language relevant to the Community (Dutch, French or Spanish).

(iii) Computer proficiency is mandatory – MS Office Suite and MS Project.

4. DUTIES AND RESPONSIBILITIES

Under the direction of the Deputy Programme Manager, Conference Services, the Project Officer, Conference Services, will be required to:

(a) PROVIDE rapporteurial services, including draft reports for Meetings;

(b) TRANSLATE documents into English Language;

(c) CONDUCT secondary research on specific subject matters and prepare supporting technical papers for Secretariat conferences;

(d) ASSIST in preparing lists of documents to be recommended for declassification;

(e) PROVIDE administrative support in coordinating activities required for Secretariat conferences and meetings as requested; and

(f) UNDERTAKE any other duties that may be assigned from time to time by the Programme Manager, Conference Services.

5. EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

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Programme Manager-Conference Services, Guyana

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The Programme Manager will be responsible for:

(a) directing and coordinating activities within the Conference Services Sub-Programme to ensure that the Secretariat delivers efficient and effective conference support at meetings; and

(b) arranging venues and related facilities and support services; ensuring efficient and effective documentation editing, formatting, reproduction and dissemination systems; and overseeing the activities of the interpreters and translators.

The incumbent also has responsibility for the preparation of programme budget of the Sub-Programme.

3. QUALIFICATIONS AND EXPERIENCE

Candidates should possess the following qualifications and experience:

(i) a Masters Degree or equivalent in Humanities or Social Sciences plus 8 years relevant experience in a similar environment;

OR

a Bachelors Degree or equivalent in Humanities or Social Sciences plus 10 years relevant experience in a similar environment.

(ii) Training and working knowledge in:

(a) A foreign language relevant to the Community;
(b) Interpersonal skills;
(c) Events Management;
(d) Diplomacy and Protocol; and
(e) Logistics.

(iii) Computer proficiency is mandatory – MS Office Suite and MS Project.

4. DUTIES AND RESPONSIBILITIES

Under the direction of the Director, Corporate Services, the Programme Manager, Conference Services, will be required to:

(a) PREPARE the Conference Services Work Programme and Budget;

(b) PREPARE AND DISTRIBUTE internally, up-to-date manuals/guidelines for the organisation and management of meetings;

(c) PREPARE AND COORDINATE preparation, reproduction and dissemination of documentation for meetings;

(d) MAKE arrangements for venues, translators and interpreters, rapporteurs, stenographic and reproduction services, protocol, the provision of equipment and supplies required for meetings;

(e) TRAIN personnel for servicing meetings, as necessary;

(f) PUBLISH the calendar of approved meetings on the Secretariat’s website;

(g) PREPARE quarterly reports on the implementation of the Conference services Work Programme;

(h) PREPARE staff performance appraisals and submits reports; and

(i) UNDERTAKE any other duties that may be assigned from time to time by the Director, Corporate Services.

5. EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

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Deputy Programme Manager-Conference Services, Guyana

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The Deputy Programme Manager will be responsible for:

(a) the timely production and dispatch of documents relating to Meetings of the Community; and

(b) supervision of the work and performance of the Senior Project Officer and Project Officers and the Conference Services Sub-Programme in the servicing of meetings; the preparation of lists of documents to be proposed for declassification; the provision of translation services and editing documents for publication to literary and journalistic expressions and techniques.

3. QUALIFICATIONS AND EXPERIENCE

Candidates should possess the following qualifications and experience:

(i) A Bachelors Degree or equivalent in Humanities or Social Sciences, with the capacity to communicate in a foreign language (Spanish, French and Dutch, preferably at university level) plus 5 years relevant experience in a similar environment.

(ii) Competence and performance in the English Language as well as good working knowledge of, and training in:

(a) Information Technology, including videoconferencing;
(b) Systems and Procedures of the CARICOM Secretariat; and
(c) Management Skills.

(iii) Computer proficiency is mandatory – MS Office Suite and MS Project.

4. DUTIES AND RESPONSIBILITIES

Under the direction of the Programme Manager, Conference Services, the Deputy Programme Manager, Conference Services, will be required to:

(a) VET documents for meetings, ensuring they are properly formatted prior to dispatch;

(b) CHECK reports of meetings to ensure that they reflect the meetings’ proceedings, are prepared in accordance with the Secretariat’s formats and are dispatched promptly after completion;

(c) SUPERVISE the accurate and timely translation of documents;

(d) ENSURE the timely provision of interpretation services;

(e) ENSURE the provision of conference support services in accordance with requests from the relevant Technical Officers and in keeping with the Secretariat’s standards and procedures;

(f) FORWARD lists of documents proposed for declassification to the relevant Technical Officers for their consideration and subsequent tabling at meetings of the relevant Councils;

(g) ASSIST in the preparation of the Conference Services Draft Annual Work Programme and Budget;

(h) EVALUATE AND SUBMIT reports on the performance of Officers under his/her direct supervision;

(i) OVERSEE the work of Conference Services in the absence of the Programme Manager; and

(j) UNDERTAKE any other duties that may be assigned from time to time by the Programme Manager, Conference Services.

5. EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

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Director-Corporate Services, Guyana

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Responsible for the management and delivery of the Secretariat’s internal support services. This will entail responsibility for effective programme delivery for: the provision of efficient Conference Services; the enhancement of general administrative services including the procurement of goods and services and the security, safety and proper maintenance of the Organisation’s physical plant and management of office support services; the development and maintenance of the information and communication systems including the Documentation Centre and Registry.

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Administrative Assistant/Documentalist, Guyana

 FUNCTIONS OF THE POST

Responsible for providing administrative and clerical support to CRITI.

QUALIFICATIONS AND EXPERIENCE

Candidates should possess at least five subjects GCE ‘O’ Levels/CXC grades I and II including English Language or equivalent qualifications plus relevant post secondary qualifications plus five years relevant experience. Computer proficiency is essential.

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Finance & Administrative Officer, Guyana

 FUNCTIONS OF THE POST

Responsible, to the Project Director/Coordinator, for efficient and sound financial and administrative management of CRITI.

QUALIFICATIONS AND EXPERIENCE

Candidates must possess a Professional Accounting Qualification (ACCA, CGA, CPA) or equivalent plus at least 5 years relevant experience at a middle management level in an administrative and/or accounting position.

Computer proficiency, including experience with Microsoft Suite and accounting software is essential.

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Procurement Specialist, CSME – Guyana

 Candidates should possess at least a Degree in Engineering, Finance, Accounting, Business Administration, Law or other related social sciences field plus 5 years progressive experience (2 of which must be post-qualification) in Procurement or Project Management ideally with an IDB, World Bank or EU funded project. Computer proficiency is essential.

DUTIES AND RESPONSIBILITIES

Under the direction of the Deputy Project Manager, CSME, the Procurement Specialist, CSME, will be required to:

(a) INTERACT with stakeholders and provide support in the preparation of Annual Procurement Plans for the Unit and assigned projects;

(b) COORDINATE AND SUPPORT the execution of the procurement plans for the Unit and assigned projects funded by the EC, in accordance with the Secretariat’s and the EC approved procurement guidelines and procedures;

(c) PROVIDE assistance to staff in matters regarding procurement generally in the application of the relevant procurement guidelines and procedures;

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